Day Care Management Software

By Vanessa Rasmussen, © 2004, All rights reserved.

ChildcareWare™ is a daycare management software program that will help your business by easily automating many of the tasks you have to do to run your business. To help with record keeping, it will store child, parent, and pickup person information, photos, childcare rates, enroll dates, immunization histories, and even parent wishes, diets, and allergies. To help with billing, it will keep track of child attendance hours and expenses for each child, and then automatically print childcare bills for each child. It will even store staff working hours and generate staff pay statements.

To help with bookkeeping, ChildcareWare™ will track childcare payments and paid childcare bills. It can even run accounting reports to show you which children owe a bill, and what your income is. It even includes a Timeclock program to free up your time from sign-in and sign-out recording, by letting parents and staff sign themselves in/out. To help you stay in touch with parents, it also includes an appointment scheduler and functions to automatically create emails and form letters. It even includes a Palm PDA application that can keep all child records in your Palm PDA when you need to lookup a child's phone number or schedule and are not at the childcare center. Finally, they added daycare forms to the system to let you quickly and easily print forms to give to parents.

The software was designed to help you easily and effectively manage your childcare business. ChildcareWare™ is the only software you need to manage your childcare business.

Some of the amazing features include:

  • store children's information including full name, nickname, sex, birthday, address and photos
  • separately store address, home, work, cell, and beeper phone numbers, email address, and photos for 2 parents and 4 additional pickup persons
  • store child’s daycare information including class, scheduled attendance, enroll dates, and immunization history
  • flexible enough to handle monthly or weekly billing, full time/part time billing, prepaid attendance, and/or tuition or fixed cost billing for each child
  • graphically track and automatically generate child overtime bills
  • graphically enter staff hours and automatically generate staff pay statements
  • let parents and staff sign themselves in/out with the included Timeclock program
  • find contacts and children through any combination of information
    create attendance and staffing reports that show daily and even hour-by-hour attendance and schedules
  • create custom reports with selectable information, column order and contact grouping (reports output to Notepad, Microsoft Word or Microsoft Excel)
  • run accounting reports that show payments, income, and even show you which children are behind in their payments, and which staff you owe wages to
    create form letters through Microsoft Word
    create, recall, and send emails with built in email functionality
  • store all child records in your Palm PDA
  • dial any telephone number on the screen (requires modem)
  • protect your data with the built-in backup system
  • included forms from the "How To Start A Daycare Center Kit" to help you comply with laws and protect your business
  • and much, much more...

ChildcareWare™ can make your business efficient and less complicated by helping you organize your business on the computer, so that you can devote more time to the creative aspects of your business.

For more information on this Daycare Software please visit:

Copyright 2001, 2004. All rights reserved. Any reproduction of this article in whole or in part without written or verbal permission is strictly prohibited. For information about reprinting this article, contact the copyright owner: Vanessa Rasmussen, Ph.D, Starting a Day Care Center,